Follow these steps to help you make a successful follow-up call:. The first step in making a follow-up call is to determine what the reason for your follow-up is. You are obviously calling because you want to know if you are being considered for the position, but having a specific purpose for your call can help you decide what to say on the call.
For example, if you are calling to follow-up on an application you might want to call to make sure they received your application and to ask when they will begin interviewing candidates. If you are following-up after an interview you might want to call to thank them for the interview, provide additional information or ask when you can expect a decision to be made.
Once you have determined your purpose for making a follow-up call, you should consider making a list of what to say on the call. This list will likely be short since you should plan to keep the call brief. Generally, a follow-up call should have a greeting that includes the name of the person you are calling and your name, an introduction that identifies the title of the position you are calling about and an explanation of the reason for your call.
You can use your list as an outline during the call to ensure you don't forget anything important. Next, you should gather a copy of your resume and a list of personal and professional references. Having these documents ready before you make your follow-up call can help you prepare to refer to them if the recruiter or hiring manager asks additional questions about your resume or asks you for references. Next, you may want to ask a friend or family member to help you practice the conversation before making your follow-up call.
Doing this can help you ensure you know exactly what you want to say and how you want to say it. It can also help you feel more confident when making the actual follow-up call. When making a follow-up call it is important to try to reach the decision-maker directly. If you are following up after an interview, you should try to reach the person who conducted your interview. If you are following up on a submitted application, you should try to reach the recruiter or human resources coordinator who is responsible for scheduling interviews.
If you make a follow-up call and no one answers you should leave a brief voicemail that identifies who you are, the position you are calling about, the purpose for your call and your contact information. It is ok to skip the voicemail if it is your first time calling and you want to try to call back later, but if no one answers on your second call you should leave a message and give them time to respond.
Most experts agree that following up in a courteous, professional way will help you stand out from the competition. It may be easiest to follow up via email—for both you and for the employer. Follow-up emails give the hiring team a record of the correspondence and an opportunity to reply at a convenient time.
If no email address is listed, you can try sending a hard-copy letter or calling the company. If no email address or phone number is listed, or the posting says not to contact the employer, follow their instructions and wait to hopefully hear back.
When sending a follow-up email message , put the title of the position you applied for and your name in the subject line, so the hiring manager can see at a glance what the email is in reference to.
If you are unsure of the hiring manager's gender, you can use their first and last name. Your signature should include a business-letter closing , after thanking the employer for their consideration. I submitted a letter of application and a resume earlier this month for the programmer position advertised in the Times Union.
To date, I have not heard from your office. I would like to confirm receipt of my application and reiterate my interest in the job. I am very interested in working at ZYX Corp, and I believe my skills and experience would be an ideal match for this position. In particular, my five years as an award-winning programmer at Abcde. Please let me know if you need any further materials from me.
I look forward to hearing from you. If you are writing a paper letter to follow up with the hiring manager, follow standard business-letter format.
Before you call the company to inquire about your resume submission, have a few considerations in mind. Review the original job advertisement to make sure the company does not specify that it does not want phone calls from applicants about resume submissions.
Some offices have a small staff that is unable to field hundreds of phone calls about jobs, especially if there are several different openings. Simply wait patiently after you have submitted your application.
However, if the employer is accepting phone calls, wait about one week after you submitted your resume before making the phone call. Before hiring managers see your resume, human resources professionals at companies might screen and narrow down the pool of applicants.
You may have to do a bit of research or detective work to determine if you should be calling the HR department or the direct line to the hiring manager.
Call the company's front-desk and then ask the receptionist who is in charge of hiring and can offer updates about your resume submission. Nothing will your damage your application quicker than making a huge mistake. Simply, they blow your chances of making a good first impression to smithereens. Huge mistakes go much further than simply asking yourself whether or not to resend your resume. Instead you need to ask yourself: How badly do I want this job?
There are enough jobs out there that will unfortunately end with you not hearing anything back even when you make a perfect application. That means acting professionally and treating the employer with respect. Asking for permission to resend your resume if a good idea. Would I be able to send you a more updated version? Please see my most recent resume attached. They are harder to spot unless you know what to look for but can still damage your chances.
One of those mistakes in giving in a zombie resume — this is when your application fails to make you stand out from the crowd.
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